Effective Date: 8th of November 2023

Welcome to SchoolGate SMSYS. We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the application.

Information We Collect

We may collect and process the following types of information:

• Personal Information: This includes names, addresses, email addresses, phone numbers, and other similar contact data.
• Student Identification: Unique student IDs for continuous tracking of school records, attendance, and assessments.
• School Fees Information: Data related to school fees, including payment status, installment tracking, and receipt generation.
• Academic Information: Grades, assignments, academic progress, and report cards.
• Curriculum & Teacher Performance Data: Performance statistics, daily progress on curriculum completion, and tracking of teaching hours and lessons taught.
• School Fees Information: Data related to school fees, including payment status, installment tracking, and receipt generation.
• Communication Data: Information related to notifications sent via WhatsApp to parents and school administration.

How We Use Your Information

We use the information we collect for various purposes, including:

• Student Identification: To generate unique student IDs for continuous tracking of school records.
• School Fees Management: To manage school fees, track installments, generate receipts, and send automated reminders for overdue payments.
• Result Portal: To provide a private platform for parents and students to view grades, assignments, and academic progress.
• Auto-Generated Report Cards: To streamline grading, attendance, and remarks, allowing for easy customization, digital sharing, and cloud storage.
• Curriculum & Teacher Performance: : To generate performance statistics, analyze daily progress on curriculum completion, and track teaching hours and lessons.
• Notifications: o send notifications to parents about their children's performance and to inform school administration about various school activities.

Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

• By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others.
• Service Providers: We may share your information with third parties that perform services for us or on our behalf, including payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance.

Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other types of misuse.

Policy for Children

We do not knowingly solicit information from or market to children under the age of 13. If we learn that we have collected information from a child under age 13 without verification of parental consent, we will delete that information as quickly as possible. If you believe we might have any information from or about a child under 13, please contact us .

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by updating the "Effective Date" of this Privacy Policy. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

If you have questions or comments about this Privacy Policy, please contact us

By using the application, you agree to be bound by this Privacy Policy.